The Federal Motor Carrier Safety regulations (FMCSR) require a motor carrier to maintain a driver qualification file for each driver it employs. Part 391.51 specifies which documents must be contained in this file. However, paragraph (d) of the regulation allows a motor carrier to purge specific documents from the file. The following regulations specify the duration each document must be maintained by employers as of September 1, 2017. We recommend that motor carriers review these requirements periodically to keep current.
Per FMCSR Part 391.51(c), motor carriers must retain the following records in their driver qualification files for the length of the driver’s employment plus three (3) years thereafter:
Per FMCSR Part 391.51(d)(1-6), motor carriers must retain the following records in their driver qualification files for three (3) years from the date of execution:
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